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Creating a New Vendor Approval Request
Overview
Users can create an approval request for a new vendor. The vendor approval request integrates with the Vendor Risk Management application (If you are using the application). The approval request will be forwarded to a Compliance Officer for approval.
Navigation
- From the Home screen, click the Home dropdown menu.
Home Menu
- Click the Employee Portal link.
Employee Portal Link
- From the Personal Trading screen, click the Approval Requests tab.
Approval Requests Tab
- From the Approval Requests screen, click the + New Approval Request button.
+ New Approval Request Button
Creating a New Vendor Approval Request
- From the Create a New Approval screen, click the Vendor Approval radio button from the Approval Type field.
Approval Type Field
- Click the Next button.
Next Button
- Select the vendor type from the Vendor Type dropdown menu. Further information is required if the user selects Other.
- Alternate Data Provider
- Auditor
- Broker
- Compliance Adviser
- Custodian
- Cyber-Security Provider
- Expert Network
- Fund Administrator
- Other
Vendor Type Field
- Enter the name of the vendor in the Vendor Name field.
Vendor Name Field
- Enter the scope of work the vendor provides in the Scope of Work field.
Scope of Work Field
- Enter a list of considered vendors in the Vendors Considered field.
Vendor Considered Field
- Enter why the vendor was selected in the Rationale/Justification for Selection field.
Rationale/Justification for Selection Field
- Select the vendor's location (Country of origin) from the Domicile Country dropdown menu.
Domicile Country Field
- Select an option to the question Is this vendor registered with a regulator? (e.g., is the vendor a licensed vendor). If the user selects Yes, they will have to include further details (e.g., listing the vendor license, etc.).
Is this vendor registered with a regulator? Field
- Select an option to the question Will this vendor potentially have access to Material Non-Public Information (MNPI)? If the user selects Yes, they will have to include further details.
- Select an option to the question Will this vendor have access to Personal Identifiable Information (PII)? If the user selects Yes, they will have to include further details.
Question Fields
- Select an option to the question Will this vendor have access to Personal Identifiable Information (PII)? If the user selects Yes, they will have to include further details.
Is this vendor critical to the firm's ability to conduct business? Field
- Enter the primary point of contact's name in the Primary Point of Contact field.
Primary Point of Contact Field
- Enter the primary point of contact's phone number in the Primary Point of Contact Phone field.
Primary Point of Contact Phone Field
- Enter the primary point of contact's email address in the Primary Point of Contact Email field.
Primary Point of Contact Email Field
- Include support documentation by dragging and dropping files into the designated area on the Supporting Documentation field, or select the top proportion of the Supporting Documentation field and select a file from the connected PC.
Supporting Documentation Field
- Click the designated area on the Supporting Documentation field to add a web link. For more information on adding a web link to the project, see the Adding a Web Link article.
Web Link
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(Optional) Click the following icons to edit or delete an image from the request:
- Edit: Click the Edit icon to rename the file.
- Delete: Click the Delete icon to remove the file from the request.
Image Icons
- Enter a keyword in the Employee field and select your name from the dropdown menu. Entering your name indicates you acknowledge all policies and laws pertaining to this action.
Employee Field
- Click the Submit button to send the request to a Compliance Officer.
Submit Button
- The Compliance Officer will receive an email notification indicating a request requires action.
Notification
- Click the Cancel button to cancel the request and return to the previous screen. Compliance Officers will not see a cancelled request.