Article Content

Overview

User Account Requirements

Related Information/Setup

Navigation

Alternate Navigation

Reviewing a Personal Trade Request

Overview

A Compliance Officer must review all personal trade requests within the system. Personal trade requests can be declined, more information requested, or accepted depending on the information within the request. The employee who created the request will be notified regardless of the outcome.

User Account Requirements

The user account you use to log into Kroll's Managed Compliance Software must have Compliance Officer permission to review personal trade requests.

Related Information/Setup

Please refer to the Viewing a Request's Change Log History article for more information on viewing a request's change log.

Navigation

1. From the Home screen, click the Sort dropdown menu in the My Task section.

Sort Dropdown Menu

2. From the Sort dropdown menu, select Type to sort requests in the My Tasks section by type.

Note:
Clicking Type for a second time will sort the My Task list by type alphabetically.

Type

3. Click on a Personal Trade Request in the My Task section. Personal trade requests are indicated with a PT and a number, indicating the request number (e.g., PT - 21).

Personal Trade Request Link

4. (Optional) If you know the name of the personal trade request, click the Search link and enter the personal trade request name in the Search field.

Alternate Navigation

1. From the Home screen, click the Home dropdown menu.

Home Dropdown Menu

2. Click the Compliance Team Portal link.

Compliance Team Portal Link

3. From the Personal Trading screen, click a personal trade request.

Personal Trade Request

Reviewing a Personal Trade Request

1. From the Personal Trade Request screen, review the information in the Transaction Information section.

Transaction Information Section

2. Information in the Transaction Information section differs depending on the security type.
   • Foreign Exchange:
     • Security Type: The type of security the request is attempting to trade.
     • Currency Pair: A currency pair means that the user is buying in the pair's first currency and selling in the second currency of the pair (e.g. EUR/USD).
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
     • Quantity: The quantity of the security the user is trading.
     • Trading on Margin: Trading on Margin involves placing a good faith deposit to open and maintain a position with a currency. 
     • Estimated Total Value of Transaction: The trade's total estimated value.
     • Currency: The currency code represents the currency the user is trading in.
     • Settlement Date: The Settlement Date is the date the currencies are traded.
     • Name of Exchange: The exchange marketplace or platform where the user trades.
   • Fund:
     • Security Type: The type of security the request is attempting to trade.
     • Name of Fund: The Fund name.
     • Name of Exchange: The exchange marketplace or platform where the user trades.
     • Size of Trade: The number of shares being traded.
     • Estimated Total Value of Transaction: The trade's total estimated value.
     • Currency: The currency code represents the currency the user is trading in.
     • Identifier Type: Identifies the financial institution type.
     • Identifier Code: A symbol type represents a security within the selected exchange marketplace.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
     • Delivery Date: The date the securities are finalized and exchanged.
   • Bond:
     • Type of Bond: The type of bond (e.g., treasury, municipal, corporate, or other).
     • Symbol: A symbol represents a security within the selected exchange marketplace.
     • Quantity: The quantity of the security the user is trading.
     • Symbol Type: Identifies the financial institution type.
     • Estimated Total Value of Transaction: The trade's total estimated value.
     • Currency: The currency code represents the currency the user is trading in.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
     • Coupon: The annual interest rate paid on the bond
     • Maturity Date: The maturity date is when the issuer must repay the bond's nominal amount.
   • Stock:
     • Security Type: The type of security the request is attempting to trade.
     • Name of Exchange: The exchange marketplace or platform where the user trades.
     • Symbol: A symbol represents a security within the selected exchange marketplace.
     • Quantity: The quantity of the security the user is trading.
     • Estimated Total Value of Transaction: The estimated value of the trade.
     • Currency: The currency code represents the currency the user is trading in.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
   • Option:
     • Security Type: The type of security the request is attempting to trade.
     • Symbol: A symbol represents a security within the selected exchange marketplace.
     • Underlying Instrument Symbol: The Underlying Instrument Symbol represents a security within an exchange marketplace.
     • Symbol Type: Identifies the financial institution type.
     • Is this OTC (Over the Counter)?: Indicates if the bond was an over-the-counter bond exchanged between two parties without using an exchange or broker.
     • Name of OTC Counterparty: The counterparty's name.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
     • Currency: The currency code represents the currency the user is trading in.
     • Quantity: The quantity of the security the user is trading.
     • Total Premium: The Total Premium is the price of the put or call option contract.
     • Strike Price: The strike price is the purchase or sale price of the asset on the option contract, which can be below or above the total premium price.
     • Expiration Date: The option contract's expiration date.
   • Cryptocurrency:
     • Security Type: The type of security the request is attempting to trade.
     • Estimated Total Value of Transaction: The trade's total estimated value.
     • Coin: The Coin type you are trading (e.g., Bitcoin, Ethereum, etc.).
     • Quantity: The quantity of the security the user is trading
     • Currency: The currency code represents the currency the user is trading in.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
   • Future:
     
     • Security Type: The type of security the request is attempting to trade.
     • Symbol: A symbol represents a security within the selected exchange marketplace.
     • Underlying Instrument Symbol: The Underlying Instrument Symbol represents a security within an exchange marketplace.
     • Name of Exchange: The exchange marketplace or platform name where the user trades.
     • Quantity: The quantity of the security the user is trading.
     • Currency: The currency code represents the currency the user is trading in.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
     • Delivery Date: The date the securities are finalized and exchanged.
   • Forward:
     • Security Type: The type of security the request is attempting to trade.
     • Forward Contract:
     • Forward Contact: The type of forward contact (closed outright, flexible, long-date, or non-deliverable).
     • Underlying Instrument Symbol: The Underlying Instrument Symbol represents a security within an exchange marketplace.
     • Name of OTC Counterparty: The counterparty's name.
     • Estimated Total Value of Transaction: The estimated value of the trade.
     • Currency: The currency code represents the currency the user is trading in.
     • Settlement Date: The Settlement Date is the date the currencies are traded.
     • Settlement Type: The Settlement Type is the type of forward trade (e.g., cash or delivery).
     • Action: The trade action (e.g., buy, sell, short cover, etc.).
   • ETF:
     • Security Type: The type of security the request is attempting to trade.
     • Quantity: The quantity of the security the user is trading.
     • Estimated Total Value of Transaction: The estimated value of the trade.
     • Currency: The currency code represents the currency the user is trading in.
     • Action: The trade action (e.g., buy, sell, short cover, etc.).

3. Review the brokerage account in the Trading Account section.

Trading Account Section

4. Review additional information in the Disclosures section. Information in the Disclosures section differs depending on the security type.

Disclosures Section

5. (Optional) Click the History tab to review the request's change log history.

History Tab

6. When all sections are reviewed, enter any comments, instructions, or additional information in the Comments field under the Compliance Approval/Rejection Decision section.
7. Select the Decline button to decline the request submission and notify the employee that the request was declined. The employee will see any comments entered in the Comments field.

Decline Button 

1. 8. Select the Request More Information button to request further information from the employee. The employee who submitted the request will get a notification requesting for more information. The employee will see any comments entered in the Comments field.

Request More Information Button

1. 9. Select the Approve button to approve the personal trade request. The employee who submitted the request will get a notification. The employee will see any comments entered in the Comments field.

Approve Button