Creating a New Gift Request

Updated 11 October 2024 17:11

Article Content

Overview

A user can complete a request when receiving or giving a gift. The request is sent to a Compliance Officer so it can be reviewed and accepted or declined. The user creating the request will receive a notification when the request is accepted or declined, which can include comments from the Compliance Officer.

Navigation

From the Home screen, click the Home dropdown menu.

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Home Menu

Click the Employee Portal link.

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Employee Portal Link

From the Personal Trading screen, click the Gifts & Entertainment tab.

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Gifts & Entertainment Tab

From the Gifts & Entertainment screen, click the + New Gift or Entertainment button.

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+ New Gift or Entertainment Button

Creating a New Gift Request

Creating a gift request for giving or receiving a gift is the same process. For illustrative purposes, we will create a gift-giving request.

From the Create a new submission screen, select the Gift radio button under the Request Type field.

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Request Type Field

Select the Given radio button under the Gift Given or Received field.

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Gift Given or Received Field

Click the Next button.

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Next Button

Select the date the gift was given from the Calendar pop-up under the Date Gift Given field.

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Date Gift Given Field

Enter the gift's approximate value in the Approximate Value field. The Approximate Value field does not use decimal places. Thresholds can be configured within the system, so that certain monetary ranges will be automatically approved or denied by the system (e.g., Items from $0 - $50 are automatically approved by the system, items from $51 - $250 are reviewed by a Compliance Officer, and the system will automatically deny any item that is $251 and above).

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Approximate Value Field

Select a Currency Code from the Currency dropdown menu. The currency code represents the gift's currency.

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Currency Field

Select a gift description from the Gift Description dropdown menu.

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Gift Description

Enter any additional information, instruction, or long description in the Please provide any further relevant information field.

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Please Provide any Further Relevant Information Field

Enter the reason for giving the gift in the Reason for Gift field.

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Reason for Gift Field

Enter the name of the person receiving the gift in the Name of individual at third party field.

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Name of Individual at Third Party Field

Enter the name of the company (third-party) in the Name of Third Party field.

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Name of Third Party Field

Select a relationship type from the Relationship dropdown menu:
- Vendor
- Client
- Broker
- Other

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Relationship Field

If Other is selected, you must include additional information in the Please provide details about the nature of the relationship field.

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Please provide details about the nature of the relationship

Select an option to the question Could this gift create a potential conflict of interest? If the user selects Yes, they will have to include further details.
Select an option to the question Is the recipient a government official, political party, political candidate, intermediary, or representative or family member of such? If the user selects Yes, they will have to include further details.

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Could this Gift Create a Potential Conflict of Interest? Field

Include support documentation by dragging and dropping files into the designated area on the Supporting Documentation field or select the top proportion of the Supporting Documentation field and select a file from the connected PC.

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Supporting Documentation Field

Click the designated area on the Supporting Documentation field to add a web link. For more information on adding a web link to the project, see the Adding a Web Link article.

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Web Link

(Optional) Click the following icons to edit or delete an image from the request:
- Edit: Click the Edit icon to rename the file.
- Delete: Click the Delete icon to remove the file from the request.

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Image Icons

Enter a keyword in the Employee field and select your name from the dropdown menu. Entering your name indicates you acknowledge all policies and laws pertaining to this action.

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